In our recent post, we talked about all of the things lawyers have to do to keep their accounts squeaky clean: >

Deposit (most) retainers into a trust account.

Bill their clients, then apply all or some of the retainer funds against the bill.

Mark the invoice as paid, then transfer the applicable money from trust account to operating account.

Update the retainer balance accordingly.

In real life, here is what that looks like:

To see how closely related law firm billing and trust accounting are; take a look at this simple example:

1. On January 1, you opened a new case with an initial retainer of $5,000. You deposited the $5,000 in your attorney trust account. Your trust books need to reflect a retainer balance of $5,000.
2. In January, you record $2,700 in time and expenses. You charge it to the matter.

3. On January 31, your books need to reflect the following: $2,700 for the unbilled balance, and $5,000 for the retainer balance.
4. On February 1, you generate an invoice. This converts unbilled time and expenses to billed. Your books now need to reflect $0 for the unbilled balance, moving the $2,700 into the unpaid balance column. The retainer balance is still $5,000.
5. The same day, you pay the invoice from the client’s retainer balance. Your books now need to reflect the unbilled balance as $0, the unpaid balance as $0, and retainer balance as $2,300. You can make a deposit of $2,300 from your trust account to your operating account.

Skip one of these steps, and you are stuck playing detective.

Say you apply a retainer in trust to a specific invoice, but forget to write the check in your trust bookkeeping system. You’ll have an invoice marked paid, but no funds drawn. You might not even notice your own mistake. Imagine the headache involved in tracing this mistake.

Now multiply that scenario by a few occurrences. For each mistake? At best, you’ve got an administrative nightmare on your hands. At worst, you’re under billing-or in inadvertent violation of an ethical regulation.

Accounting is a very vital part to the success of any business and although it does not directly add to your profits, it can indirectly because of the power to measure your businesses performance.

Professional accounting services contribute to your business finances because the professional accounting services will improve your day-to-day managing aspect of your business and help with the overall business growth.

There are a fair few benefits to using professional accounting services and in this article covers three of them.

The first benefit to using professional accounting services is financial counseling.

A professional accountant will know that at the end of the day funds and finances are what keep the business afloat and, in many cases, keep you as the business owner afloat. As a professional accountant’s focus is on the accounts, incoming and outgoing, they can take note and highlight issues arising in the businesses finances, especially because their attentions are mainly on the finances. Basically professional accounting services means issues are noticed as they arise and fixed as soon as possible.

Professional accounting services can help you on your business spending habits too, which will see you manage cash outgoing better. They can also help with planning, from setting financial goals to accomplishing them. Also, at the beginning of your business, professional accounting services can help you plan the whole thing from predicting finances to possible pitfalls.This makes going into business more viable in the long run.

The next benefit to using professional accounting services is legal counseling.

Professional accounting services will involve prior knowledge of the rules and regulations of business accounting. They can help you with tax breaks that your business is allowed and they can help with tax problems, if they were to happen.

The last benefit in this post of professional accounting services relates to networking.

Many accountants will have a database of clients that will include an array of businesses. So, they can be a great way to network your businesses services and find other business to benefit your own. Networking can advantage the business; the accountant’s other clients and the accountant as the possible contact can drum up possible customers, sellers and even business partners.

By employing professional accounting services you, the business owner, can take your mind off the accounts and focus managing and building on other aspects of the business.

Also, as stated above, professional accounting services bring more to your business than just keeping an eye on cash flow because they also supply you with up-to-date tools and software that your competitors may not have access too, making your business ahead of the game. So, why wouldn’t you want to hire a business ‘assistant’ that has more than one benefit?

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